Guidelines for Human Resource Development Centre 2019.

Rules and Regulations Governing various courses conducted by the UGC-HRDC, University of Kashmir


Faculty members working in universities and colleges that are included under Section 2(f) of the UGC Act, even though they may not yet be fit under Section 12 (B), may be invited to participate in the orientation and refresher courses. The teachers of colleges that do not yet come within the purview of Section 2(f), but have been affiliated to a university for at least five years, will be permitted to participate in the courses.

7.1. Scope of the Human Resource Development Centre

The Human Resource Development Centre will cater to the needs of teachers of the colleges/universities as decided by the UGC from time to time by offering Induction/Orientation programmes/ Refresher courses. One week contact programme/short term programme on various themes like Academic Leadership, Climate Change, Entrepreneurship, Research Methodology and Gender Studies, etc. Also training programme should be conducted for non-teaching staff on various administrative procedures including ICT in Governance, financial management and inter personnel relations

7.1.1.Full-Time Courses

i. An orientation course will necessarily be full time and residential. Adequate arrangements will have to be made by the HRDC to ensure that the residential character of the course is maintained throughout.

ii. Participating lecturers will be deputed by the respective college/university department for the entire duration of the course.

iii. The teachers selected for the programme are to be treated as on duty with full pay and allowances by the sponsoring university/college.

iv. Participants may be drawn from the institutions on all-India basis to promote national integration. In case sufficient number is not available within the State the HRDC may take participants from other States. The maximum number of participants should be 40 only.

v. The number of participants in a course should be 20-40. In case sufficient number of participants is not available in a particular subject/ course, the HRDC may consult with a nearby HRDC that has been allotted the same subject by the UGC in order to exchange participants among themselves, so as to ensure optimum number of participants in a course.

vi. All courses will be organized through UGC-HRDCs. No refresher course will be separately allotted to a university department/college where an HRDC exists.

vii. While organizing refresher courses, care should be taken to ensure that these are done by the parent department and that in the organization of these courses the faculty of the concerned department is fully involved.

viii. Punctuality, regularity, participation and purposefulness should be emphasized.

ix. Successful candidates in only UGC approved programmes will be issued certificates as per UGC format. The UGC-HRDC/RCC may even disallow the issue of certificate to participants on valid reasons.

x. The UGC has decided not to grant equivalence to the courses/ programmes other than those UGC-sponsored refresher courses/orientation programmes conducted by the UGC-HRDCs and erstwhile UGC-RCCs for the purpose of career advancement. However, the courses conducted by PMMMNMTT centres shall be recognized from time to time.

xi. The ONLINE Refresher Courses/Orientation Programmes /Induction Programmes as a means of Flipped Class rooms as approved by UGC and delivered through OER/MOOC platform by respective HRDCs shall be treated equivalent to conventional mode for issuance of certificates.



7.1.2. Induction Programme for Newly Appointed Assistant Professors

It is mandatory for every newly appointed teacher to attend induction programme within one year of his/her appointment prior to his or her regularization/confirmation. The main purpose of induction programme is to make a teacher aware about the administrative set-up, sensitize him/her to classroom realities and understand the bond between different stakeholders for realizing the professional aspirations and developing as agents of socio- economic change and national development. UGC shall provide module for induction programme.

7.1.3.Blended Orientation Programme

Under the programme, it is intended to inculcate in young lecturers the quality of self-reliance through their awareness of the social, intellectual and moral environment.

The programme should enable the teachers to discover themselves and their potential through a positive appreciation of their role in the total social, intellectual and moral universe within which they function and of which they are important members. In a country where teachers are able to fulfill their responsibility with awareness and confidence, the educational system becomes relevant and dynamic. Orientation Relevant to Indian Conditions

The orientation programme must engender in the teacher awareness of the problems that Indian society faces, and that education is the solution of these problems.

It must also focus on the achievement of the goals set out in the Indian Constitution. Matters relating to subject knowledge and pedagogy, although important in themselves, would only be meaningful when understood in the total context of national development. Involvement of Decision-makers and Leaders in Higher Education

It is equally important to recognize that no scheme for orientation of teachers can succeed if the decision-makers and administrators of higher education do not understand the importance of such courses.

Therefore, along with courses for newly appointed teachers, orientation programmes for heads of department, principals, deans, officers, etc. must be organized with a view to acquaint top-level administrators with what teachers are learning in the orientation courses. This exposure will enable decision-makers to actively participate in the scheme; at the same time, these administrators would be able to modify their own roles as supervisors of higher education by demanding newer role behaviour from teachers. Orientation programmes, newly appointed lecturers up to six years of continuous service and all those teachers who require orientation for getting a higher grade will be allowed. Attendance should be a condition for confirmation and the same course will be counted for promotion to a senior scale as prescribed by UGC from time-to-time.

7.1.4.For the Refresher course, participation in the orientation programme is a prerequisite for admission. The teacher may opt for a refresher course after a one-year gap following an orientation course. Also, there should be a minimum gap of one year between two refresher courses, though it may be relaxed if an adequate number of participants is not available or it is essential for the teacher to fulfil eligibility conditions for career advancement as prescribed by UGC from time-to-time.

The orientation programme will be of Three weeks duration, with minimum of 18 working days and 108 contact hours (six hours a day, six days a week). The refresher course will be of Two weeks duration, with minimum of 12 working days and 72 contact hours (six hours a day , six days a week),excluding Sundays. The number working of working days shall not be compromised while conducting these programs.

Part time / AD hoc/ temporary / contract teachers who have been teaching for at least three academic sessions in an institution without differentiating them on the basis of type of management, which has been affiliated to a University programme / Refresher Course to enhance their skills.

Universities and colleges will allow interested teachers who attend UGC-HRDC programmes based on their eligibility. Otherwise, valid reasons will have to be intimated to the teachers concerned, as the course organized for their teachers will ultimately benefit the University and colleges. Temporary arrangements in place of teachers deputed for such courses may be made by internal adjustment if required. However, it may not be possible for the commission to provide any additional grant to pay either honorarium or salary of the substitute, if appointed.

7.1.5. Principal’s Meeting/Workshop for Academic Administrators

Each HRDC may organize one or two meetings of principal/heads/deans/officers in a year to:

a. familiarize them with the philosophy and importance of orientation programmes and refresher courses, and persuade them to depute teachers;

b. enable them to understand their new roles as supervisors; and facilitate reforms in higher education through appropriate modification of management systems at various levels.


7.1.6. Interaction Programme

Students at Ph.D./post-doctoral levels from the Centre of Advanced Studies/Department of Special Assistance centres may take part in the special interaction programmes to be organised by the UGC-HRDC/RCC under the RCs scheme. The interaction programmes should be in the form of workshop/seminars only. The duration of this programme should be about three to four weeks. The main focus of this programme will be interaction between Ph.D./post-doctoral scholars and teachers. The number of participants for this programme shall be 20-40. This interaction programme may be held once a year.

Expenditure on this interaction programme may be claimed separately and the student participants shall not be treated at par with the participants in refresher courses in respect of payment of TA/DA. However, hospitality like stay boarding be extended and no reimbursement should be made to the student participants.

7.2. Exchange of Ideas in Academic and Educational Environment

The Human Resource Development with a good number of teachers and resource persons are required to create a good academic and educational environment in the university. This will also help the UGC-HRDC to have a place of exchanging ideas and topics of interest in the subject area. Lectures from participating teachers may be arranged for mutual benefit. The UGC-HRDC may also request the relevant university department to organize lectures by eminent resource persons for the benefit of other students and researchers. This may create a decent amount of academic interest in the university where the UGC-HRDC is situated. The director/coordinator of the UGC-RC should prepare a plan well in advance, including proposing the names of eminent persons to be invited as resource persons, for the concerned department/school for suitable measures.

7.3. Permission to Attend Refresher Courses during the Period of the Teacher's Fellowship

Teachers' fellowships as well as refresher courses/orientation courses are meant for professional development. A teacher interested in attending refresher courses (as prescribed by UGC from time to time) during the period of fellowship should not be denied the opportunity as it supplements his/her professional development. Therefore, the UGC has decided to permit the teacher fellow to attend a refresher course provided:

i. He/she surrenders living expenses for the period he/she is attending the refresher course, and agrees to submit to the HRDC an undertaking to this effect through the concerned research centre before joining the course.

ii. The refresher course is attended in the subject that is relevant to his/her research.

iii. No extension in the teacher fellowship is sought on these grounds.

7.4. Evaluation of Participants

In the concluding week of the programme, Experts, preferably external, may be asked to assess the participants on the basis of multiple-choice objective tests, and give grades to participants, taking also into account other evaluations already done. The grading should be as follows:

(i) A+: 85 percent and above

(ii) A: 70 per cent to less than or equal to 84 percent

(iii) B: 60 per cent to less than or equal to 69 per cent

(iv) C: 50 per cent to less than or equal to 59 per cent

(v) F: Below 49 per cent


Those teacher participants who get F grades are required to repeat the programme after a gap of one year without financial commitment to UGC-HRDC.

The total marks are to be fixed at 100 and the same may be decided in the following manner:

(i) Overall response - 20

(ii) Seminars (in diverse topics mentioned in component A) - 20

(iii) Project/survey/others (topics like climate change, environment and social connect etc.) - 20

(iv) ICT based teaching/ MOODLE/ Micro-teaching/participation - 20

(v) Multiple-choice objective tests -20


The above distribution may be adjusted to meet specific requirements. The grades should be indicated on the certificate to be given to the teacher participant at the end of the programme.

In both Orientation and Refresher Courses, participants should attend all sessions on all working days. In case of emergency or any academic requirement participants may be allowed to take only one-day leave with prior permission. If the participants are taking leave more than one day will have to necessarily attend similar number of days in the next programme and such participants may be given certificate after completion of the course as prescribed in Annexure 9 and 10.